RFID hotel
linen tracking

Hotel linen tracking means giving each sheet, towel and bathrobe a washable radio tag and recording it automatically at fixed points between the laundry and the hotel. A reader powers the passive tag, the tag answers with its unique ID, and the software logs where and when the piece was seen. UHF tags are read in bulk and without line of sight, so a full cart of linen is counted in one pass.

Hotel linen management is how a hotel, or the laundry that serves it, keeps track of its linen: how many sets are in circulation, where they are, how often each piece has been washed and when to replace it. It can run on manual counts and an annual stocktake. With RFID, balances per hotel and property, wash counts and losses come from reads instead of estimates.

Mainly for the laundry that serves hotels, and for hotels and hotel groups that run their own laundry. The read points sit where linen changes hands in the laundry, at intake and dispatch, and at the hotel a small read cabinet on the delivery truck or a drop box can record what goes back. Hotels benefit from the same records: they see what they were sent and what they returned, with the same figures as the laundry.

Three things work together: a tag in the textile, read points where linen changes hands, and software that turns reads into records. Used linen is counted at intake and booked to the hotel it came from; clean linen is counted at dispatch and booked to the hotel it goes to. Between read points, the record shows where each piece was last seen.

Yes. Every dispatch and return read is booked to a hotel and a property, so the software shows what each one has received, returned and still holds, per item type. A hotel group sees balances per property rather than one total, and you see per property what has left dispatch and has not come back yet.

Hotels plan linen as a number of sets per bed and per room type in circulation, the par level. Without counts, nobody knows whether a property actually holds its par level until it runs short. With RFID, dispatch and return reads show what each property holds per item type, so you can see whether it is short or over before it runs out.

RFID does not stop a towel from leaving a hotel. It shows where pieces leave the cycle: in the laundry, on the route or at a property, and per item type. With RFID, laundries can reach up to 70% less fabric loss, measured as the share of garments lost across the whole cycle. Sometimes the fix is a changed handover routine at the linen room rather than more technology.

Yes, if they are laundry tags made for industrial processing. Retail RFID labels are not. Saphire One is designed for 200 industrial wash cycles, 60 bar in the extraction press and sterilisation at 134 °C, and it is certified to OEKO-TEX Standard 100, product class I. We test the tag on your textiles, in your wash programs and through your ironers and folders before anything is ordered.

The tag sits on the inside of the item: on flat linen and towels at the side or in a corner, never in the middle, and on bathrobes usually at the back label. It withstands the heat of the ironer, so it does not have to be kept away from it, and the guest does not notice it. Saphire One comes as a 70 × 10 mm sew-in or a 72 × 12 mm heat-seal version. The exact position per item type is defined in the tag test.

Yes. Whether a piece belongs to the laundry’s rental pool or to a hotel is stored in the software, not on the tag. Both can run through the same read points, and balances, wash counts and charges are kept apart per owner. That lets one laundry serve hotels that rent their linen and hotels that own it.

It gives you the figures to plan them. Balances per property and wash counts per piece show how much stock is in circulation, how much is near the end of its life and where it sits. Purchasing can then add what is missing before a busy season or a new property, rather than buying on last year’s stocktake.

No. You can take the full system from us or only the part you are missing. If you already have tags or hardware, you can use our software on its own. If you want to start small, you can begin with three set-ups instead of all six reading stations and add the others later. The system check shows which parts you actually need.

It depends on how many pieces you tag, how many read points your laundry needs and what the dashboard has to cover, so there is no flat price. We look at your process in the system check and then make you an offer for your RFID set-up. Send us your volumes through our contact form.

RFID laundry tracking covers the whole laundry process for every textile type, garments included. RFID linen tracking covers flat linen and towels in any industry. This page is about hotels: linen planned in sets per room type, many properties on one route, rental and hotel-owned linen side by side, and par levels. The technology is the same; the read points, item types and commercial questions differ.